Convention Services

Conference Services

Elevate Your Conference with HRI’s Professional Communication Access Services

We specialize in providing communication access for large, high-profile events. We understand that accessibility is a critical component of any conference and that’s why we work directly with your event planner and stakeholders to coordinate and provide flawless captioning and interpreting services.

Our conference services are suitable for a wide range of events, including:

Business conferences and meetings where effective communication is essential for success.
Educational conferences and workshops where students and teachers need to understand and participate in presentations.
Live events such as conventions, trade shows, and other gatherings where real-time accessibility is necessary.

How it works:

1

Our conference services begin with our dedicated conference manager working with you to set project expectations and prepare a detailed budget with timelines and deliverables.

2

After schedules and budgets are approved, HRI confirms assignment of highly skilled subject-matter captioners and interpreters for your project.

3

Our on-site coordination team works closely with your event planner, audiovisual team, and other stakeholders to ensure that communication access services are delivered seamlessly.

Benefits:

Dedicated coordination

Our concierge-style approach ensures that your event planner can focus on other important tasks while we take care of communication access services.

Transparent communication

Our team keeps you informed every step of the way, from planning to execution.

Bundled pricing

We offer bundled pricing options that provide cost savings for our clients.

Technical support

Our team provides on-site technical support to ensure that all equipment and systems are working correctly.

Extensive testing

We conduct extensive testing of equipment and systems before the event to ensure smooth execution of services.

Now Offering Virtual Consultations

Submit your request today to set up a live video consultation with HRI-CART from your smartphone, tablet, or computer!

Making communication possible for thousands of people nationwide!

"I had to share this with you. We just received our evaluation for the period 8/1/2021 through 7/31/2022, and it is literally EXCEPTIONAL 😊 Note that we received a much lower rating last go-round due to the issues we had with our previous CART provider. HRI has turned this around in a very big way, and Graham is extremely appreciative of your efforts and success in fulfilling this contract." In other words, YOU ROCK!!

Adina Imes

“Since 2017, HRI-CART services has been my first choice in captioning. Whether for events at the University of South Florida or with the City of Tampa, the HRI-CART staff have been professional, punctual and highly skilled. Attendees have been very pleased with the accuracy and delivery of the captioning.”

Raquel Pancho ADA Coordinator, Office of the Chief of Staff City of Tampa

We are so grateful for the superior customer care and service that HRI provides for our students that require CART services. The entire team is so responsive, kind, and knowledgeable. We utilize HRI services for meeting accommodation needs in academic courses for students, as well as our large scale captioning needs for commencement. We highly recommend them. - Clair Harris, Associate Dean of Accessibility Services and Director of Student Access Services at Ringling College of Art and Design (Sarasota, FL).

Clair Harris, ABD, MSEd. Associate Dean of Accessibility Services and Director of Student Access Services Student Access Services (SAS) Ringling College of Art + Design

UTK Student Disability Services began working with HRI in Fall of 2021. The programs that they were providing CART for were intensive and I was worried that I wouldn’t find anyone at any agency qualified to take on the task. The CART writers we have worked with through HRI have been consistent, accurate and a pleasure to work with. Their response time is quick and the few times we have had hiccups they have been extremely responsive. We appreciate the professional relationship we have had with HRI and look forward to continuing our work together.

Heather Webb Coordinator for Interpreting and Speech-to-Text Services Student Disability Services The University of Tennessee

HRI-CART has been a valuable partner for us with our Real Time Captioning needs. Their customer service, personal attention, and follow through have been second to none which is essential for our needs. We have come to count on HRI-CART for the Institute's meetings, sports, and events.

James Bober Sr. Associate Director, Engineering Services University Production Services Rochester Institute of Technology

Frequently Asked Questions

Get answers to your questions about HRI’s communication access services for conferences

How do I request communication access services for my conference?

You can request communication access services by contacting our conference department. Our dedicated conference manager will work with you to set project expectations, prepare a detailed budget with timelines and deliverables, and confirm the assignment of highly skilled subject-matter captioners and interpreters for your project.

What types of services does HRI offer for conferences?

HRI offers a wide range of communication access services for conferences, including CART captioning, ASL interpretation, language translation, post-production captioning, and on-site coordination and technical support.

How can I be sure that the captioners and interpreters provided by HRI are highly skilled and experienced?

Our captioners and interpreters are highly skilled and experienced professionals who have undergone thorough screening and training. Our conference department will confirm the assignment of the most suitable captioners and interpreters for your project.

Can HRI provide on-site coordination and technical support during the conference?

Yes, HRI highly recommends that our coordinating staff be on-site to facilitate services with your event planner, audiovisual team, and any additional stakeholders. Our on-site coordination and technical support teams will ensure that communication access services are delivered seamlessly during the conference.

How much does it cost to request communication access services from HRI?

The cost of communication access services varies depending on the type and duration of services requested. Our dedicated conference manager will work with you to prepare a detailed budget with timelines and deliverables for your project.

Are there any bundled pricing options for communication access services?

Yes, we offer bundled pricing options that provide cost savings for our clients. Our dedicated conference manager will work with you to prepare a detailed budget with timelines and deliverables that suit your needs and budget.